At a risk of sounding ridiculous, I think I am in love…..well I am married, but sadly my other half is not the purpose or content of this post, OneNote is.
Until I purchased my new laptop a couple of months ago I had used and preferred Office Professional 2003. Now my version of Office 2003 did not come with One Note and it was not until I purchased an iPhone and iPad that I started to tinker with the relevant OneNote applications
All became very clear when I installed the 2013 version of Office, which came with OneNote and I started to embrace the functionality of OneNote and as I said, I think I am in love!
Up until this point I had been using a mix of Evernote and OneNote, but the change in Office precipitated me to think again my online notebook set up and really embrace this rather fascinating piece of software.
The first thing I did was to look at what notebooks I wanted. I have everything in OneNote and I will share with you here a list of my current notes books
- Ancestry Shoebox – this great idea came from fellow genealogist Tessa Keough
- Bookmarks & URLS
- Book of Me, Written by You
- Book Project – Europe
- Book Project – India
- Book Project – Italian
- General Genealogy
- Genealogical Surnames
- Guild of One-Name Studies
- Home & Domestic
- IDG Notebook
- Miscellaneous Scans
- My One-Place Studies
- Orlando One-Name Study
- Pharmacy CPD
- Society for One-Place Studies – this assists me in the role of secretary
- Worship One-Name Study
Within each note book there are further section such as
- IDG Notebook (www.theindepthgenealogist.com)
- Column & blog post ideas
- Column Posts 2013
- Blog Posts 2013
- Column Posts 2014
- Blog Posts 2014
There are a few odd notebooks, which probably do not mean much to to others, such as Miscellaneous Scans. I often if I want jot one thing down write one liners on a post it note. Those notes then drift around my desk or my office notice board, until I am at risk of disappearing under the barrage of paper. Then they make there way usually into a pile in a small collapsible file on my desk.
I have recently through, much to my embarrassment scanned, using my iPhone 320 such notes and saved them all into the folder and recycled the paper mountain.
The key thing here, which is perhaps not obvious to others who are using an older version of Office is that One Note needs to be created and set up to your own taste from a computer and then you can work with it as you prefer. All the documents and notebooks will synchronise across all platforms – iPhone, iPad and computer.
For writing commitments I often work several months ahead, which is why my IDG notebook is ready for 2014. Furthermore, I have several book projects on the go and have devised my chapters for one of those using OneNote.
I always have OneNote open when I am reading my email. Several mailing lists are great at sharing ideas and URLs that perhaps need searching at a later date, so rather than keep the email I simply save the URL to the relevant section of my bookmarks & URL notebook. As I have two one name studies, both of which collect references across the globe this is a great way of keeping on top of the details. Should I then finds something which relates to my one name studies the details are then saved in the relevant file within OneNote.
There is no right or wrong way to use OneNote. It is simply about devising a way that works for you. There are several great YouTube videos which I have come across, all designed and presented by Caroline Pointer and they are saved to my YouTube Channel
under the heading of OneNote